Computer Related > Organising Word Folders Computing Issues
Thread Author: Ambo Replies: 9
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New Mon 22 Oct 12 13:28 
 Organising Word Folders - Ambo
I have a lot of letters I have written in a Personal Letters folder. Opening the folder shows a lot of letters inside plus another folder , labelled Personal Letters 1, so I must once have known how to do what I have now forgotten.

I want to open a new folder called Personal letters 2, put all the loose letters in it, then use the original folder for newer ones. Thus, when I open the main Personal Letters folder in future, there will be folder 1, folder 2 and the loose ones.

How do I do this, apart from dragging each loose item and dropping it into folder 2?
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New Mon 22 Oct 12 13:32 
 Organising Word Folders - Focusless
If you hold down the 'Ctrl' key when you click on a letter you can select multiple letters. Then move/drag them all in one go.
Last edited by: Focus on Mon 22 Oct 12 at 13:33
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New Mon 22 Oct 12 13:37 
 Organising Word Folders - Focusless
...or, if you can get the letters to be displayed in a list (there should be a drop-down menu to select how the files are displayed) you can click on the first letter in the list, then hold down 'Shift' and click on the last to select all letters between first and last inclusive. Then as above move/drag them all in one go.
Last edited by: Focus on Mon 22 Oct 12 at 13:37
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New Mon 22 Oct 12 13:39 
 Organising Word Folders - Ambo
I tried this but Folder 1 could not be separated out so would go into the new folder.
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New Mon 22 Oct 12 13:42 
 Organising Word Folders - Focusless
Once you have done the multiple select (including folder 1), hold down 'Ctrl' and click on folder 1 to unselect it.
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New Mon 22 Oct 12 13:45 
 Organising Word Folders - Focusless
BTW you can also use 'Ctrl-A' to select everything, then use 'Ctrl'+click to unselect the ones (ie. folders) you don't want.
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New Mon 22 Oct 12 15:12 
 Organising Word Folders - devonite
Another way would be to open the folder, drag letters 1 out to desktop, close folder and rename it letters 2, create a "New" folder called letters and drag the other two into it!
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New Mon 22 Oct 12 15:53 
 Organising Word Folders - Focusless
Good one dev.
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New Mon 22 Oct 12 16:16 
 Organising Word Folders - Ambo
Got it. Many thanks for all tips
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New Mon 22 Oct 12 20:07 
 Organising Word Folders - No FM2R
This may well be unwelcome complication....

However, Word saves and opens files from a default location. You can change that location easily under options.

You could then simply create a new directory called "Letters 2012" for example, and change the default location to that. And next year to "Letters 2013".

Or not bother and do it your way, I mention it only in case it is of interest.
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